City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE
AGENDA

Meeting #:	22-007
Date:	Thursday, March 24, 2022
Time:	9:30 A.m. - 12:30 P.m.
Location:	Due to the COVID-19 and the Closure of City Hall (CC) All electronic meetings can be viewed at: City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas City's YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

February 17, 2022

5.

COMMUNICATIONS

5.1

Correspondence from Stephanie Bertolo, respecting their resignation from the Women and Gender Equity Committee

Recommendation: Be received.

5.2

Correspondence from Trent Jarvis, Hamilton Waterfront Trust, respecting an update to the Audit, Finance and Administration Committee in April or May of 2022

Recommendation:  Be received.

6.

DELEGATION REQUESTS

7.

CONSENT ITEMS

7.1

Various Advisory Committee Minutes:

7.1.a

Immigrant and Refugee Advisory Committee - September 9, 2021

7.1.b

Immigrant and Refugee Advisory Committee - November 11, 2021

7.1.c

Immigrant and Refugee Advisory Committee - December 9, 2021

7.1.d

Immigrant and Refugee Advisory Committee - No Quorum Notes - February 10, 2022

7.1.e

Hamilton Mundialization Committee - September 15, 2021

7.1.f

Hamilton Mundialization Committee - October 19, 2021

7.1.g

Hamilton Mundialization Committee - November 17, 2021

7.1.h

Hamilton Mundialization Committee - January 19, 2022

7.1.i

Status of Women Advisory Committee - May 27, 2021

7.1.j

Status of Women Advisory Committee - September 23, 2021

7.1.k

Women and Gender Equity Committee - January 27, 2022

7.2

Report of the 2021 Remuneration and Expenses as Required under Section 284 of the Municipal Act (FCS22008) (City Wide)

7.3

2021 Fourth Quarter Request for Tenders and Proposals Report (FCS21008(c)) (City Wide)

7.4

2021 Fourth Quarter Emergency and Non-competitive Procurements Report (FCS21009(c)) (City Wide)

7.5

2021 Fourth Quarter Non-compliance with the Procurement Policy Report (FCS21010(c)) (City Wide)

7.6

Annual Tax Arrears as of December 31, 2021 (FCS22011) (City Wide)

7.7

Annual Assessment Appeals as of December 31, 2021 (FCS22010) (City Wide)

7.8

Support for the National Council of Canadian Muslims brought forward by the NCCM recommendations in Motion 6.2 (CM21015(a)) (Outstanding Business List Item)

8.

PRESENTATIONS

9.

PUBLIC HEARINGS / DELEGATIONS

10.

DISCUSSION ITEMS

10.1

Accounts Receivable Write-Offs for 2021 (FCS22009) (City Wide)

10.2

Development Charges Stakeholders Sub-Committee Report 22-001 - February 28, 2022

10.3

Citizen Committee Report - Hamilton Women and Gender Equity Committee - 2021 Funds to Move to Reserve - WITHDRAWN

10.4

Citizen Committee Report - Hamilton Women and Gender Equity Committee - Transfer From Reserve - WITHDRAWN

11.

MOTIONS

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List:

13.1.a

Items Considered Complete and Needing to Be Removed:

Support for the NCCM Recommendations brought forward by the National Council of Canadian Muslims
Added:  August 13, 2021 at Council - Item 6.2
Removed:  March 24, 2022 at AF&A - Item 7.9
OBL Item: 21-L

14.

PRIVATE AND CONFIDENTIAL 

14.1

Cellular Services and Devices Contract Extension (FCS22020) (City Wide)

Pursuant  to Section 9.1, Sub-section (k) of the City's Procedural By-law 21-021, as amended; and, Section 239(2), Sub-section (k) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

14.2

City Auditor Reporting of Serious Matters to Council (Case #50695) (AUD22002) (City Wide)

Pursuant  to Section 9.1, Sub-sections (a) and (e) of the City's Procedural By-law 21-021, as amended; and, Section 239(2), Sub-sections (a) and (e) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the municipality or local board; and  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

14.3

Commercial Relationship Between the City of Hamilton and Magil Construction Ontario Inc.  (PW22019 / FCS22028 / LS22018) (City Wide)

Pursuant  to Section 9.1, Sub-sections (e), (f) and (k) of the City's Procedural By-law 21-021, as amended; and, Section 239(2), Sub-sections (e), (f) and (k) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor/client privileges, including communications necessary for that purpose; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

15.

ADJOURNMENT