City of Hamilton

AUDIT, FINANCE AND ADMINISTRATION COMMITTEE

Meeting #:	18-012
Date:	Monday, September 10, 2018
Time:	9:30 A.m. - 12:30 P.m.
Location:	Council Chambers, Hamilton City Hall 71 Main Street West

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

2.

DECLARATIONS OF INTEREST

3.

APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1

August 15, 2018

4.

DELEGATION REQUESTS

4.1

Martin Maretzki, respecting pot hole damage to vehicle (For a future meeting)

5.

CONSENT ITEMS

5.1

Treasurer's Apportionment of Land Taxes (FCS18066(a)) (Ward 12)

5.2

2018 Second Quarter Request for Tenders and Proposals Report (FCS18037(a)) (City Wide)

5.3

2018 Second Quarter Emergency and Non-competitive Procurements Report (FCS18038(a)) (City Wide)

5.4

Second Quarter Non-compliance with the Procurement Policy Report (FCS18039(a)) (City Wide)

5.5

Tax Appeals under Sections 357 and 358 of the Municipal Act, (2001) (FCS18008(b)) (City Wide)

6.

PUBLIC HEARINGS / DELEGATIONS

6.1

Dominic Sorbara, respecting a residential water billing dispute (Approved July 11, 2018) (No copy)

6.2

Robert Zeidler, 2418032 Ontario Ltd., respecting excessive water charges at 270 Sherman Ave. N. (Approved August 15, 2018) (No copy)

7.

STAFF PRESENTATIONS

8.

DISCUSSION ITEMS

8.1

Toronto Tank Lines - Property Tax Arrears (FCS18076) (Ward 5) (Outstanding Business List Item) (Tabled at the August 15, 2018 AF&A Meeting)

8.2

Energy, Fleet and Facilities Reserves Policy Update (FCS18080) (City Wide)

8.3

Governance Review Sub-Committee Report 18-004 - August 29, 2018

9.

MOTIONS

10.

NOTICES OF MOTION

11.

GENERAL INFORMATION / OTHER BUSINESS

11.1

Outstanding Business List:

11.1.a

Items requiring a new due date:

Ward-Specific Funding Initiatives - Area Rating Special Capital Re-investment Reserves, Discretionary Spending, Cell Tower and Minor Maintenance
Item on OBL: L
Due Date: October 2018
Revised Due Date: June 2019 

11.1.b

Items considered complete and needing to be removed:

Staff Reports Respecting Supplement Taxes and Assessment Complaints Respecting 500 Eastport Blvd
(Item 8.1 on today's agenda)
Item on OBL: J

12.

PRIVATE AND CONFIDENTIAL 

12.1

Closed Minutes - August 15, 2018

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 14-300, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

12.2

Protocol for Gender Identity & Gender Expression, Transgender & Gender Non-Conforming Update (HUR17002(b)) (City Wide)

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 14-300, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

12.3

Commercial Relationship Between the City of Hamilton and APM Construction Services Inc. (LS18037 / FCS18026) (City Wide)

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 14-300, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

13.

ADJOURNMENT