City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE
AGENDA

Meeting #:21-004
Date:
Time:
-
Location:
Due to the COVID-19 and the Closure of City Hall
All electronic meetings can be viewed at:
City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas
City's YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14

Angela McRae, Legislative Coordinator (905) 546-2424 ext. 5987

1.
CEREMONIAL ACTIVITIES
 

2.
APPROVAL OF AGENDA
 

(Added Items, if applicable, will be noted with *)

3.
DECLARATIONS OF INTEREST
 

4.
APPROVAL OF MINUTES OF PREVIOUS MEETING
 

5.
COMMUNICATIONS
 

6.
DELEGATION REQUESTS
 

7.
CONSENT ITEMS
 

7.1
2020 Fourth Quarter Request for Tenders and Proposals Report (FCS20033(c)) (City Wide)
This item has attachments. 

1.FCS20033(c) - 2020 Fourth Quarter Request for Tenders and Proposals Report.pdf
2.FCS20033(c) Appendix A - 2020 Fourth Quarter Request for Tenders and Proposals Report.pdf

7.2
2020 Fourth Quarter Emergency and Non-competitive Procurements Report (FCS20034(c)) (City Wide)
This item has attachments. 

1.FCS20034(c)- 2020 Fourth Quarter Emergency and Non-Competitive Procurements Report.pdf
2.FCS20034(c) Appendix A 2020 Fourth Quarter Emergency and Non-Competitive Procurements.pdf

7.3
2020 Fourth Quarter Non-Compliance with the Procurement Policy Report (FCS20035(c)) (City Wide)
This item has attachments. 

1.FCS20035(c) - 2020 Fourth Quarter Non-Compliance with the Procurement Policy Report.pdf
2.FCS20035(c) Appendix A 2020 Fourth Quarter Non-Compliance with the Procurement Policy Report.pdf

7.4
Annual Assessment Appeals as of December 31, 2020 (FCS21012) (City Wide)
This item has attachments. 

1.FCS21012 Annual Assessment Appeals as of Dec 31 2020.pdf

7.5
Annual Tax Arrears as of December 31, 2020 (FCS21013) (City Wide)
This item has attachments. 

1.FCS21013 Annual Tax Arrears as of Dec 31 2020.pdf

7.6
Report of the 2020 Remuneration and Expenses as Required under Section 284 of the Municipal Act (FCS21014) (City Wide)
This item has attachments. 

1.FCS21014 -Report of the 2020 Remuneration and Expenses as Required under Section 284.pdf
2.FCS21014 - Appendix A.pdf
3.FCS21014- Appendix B.pdf

7.7
Enhancing Compliance with City-Wide Cash Handling Policy (AUD21002) (City Wide)
This item has attachments. 

1.AUD21002 Enhancing Compliance with City-Wide Cash Handling Policy.pdf

7.8
Occupational Injury and Illness Claims Annual Report 2020 (HUR21005) (City Wide)
This item has attachments. 

1.HUR21005 Occupational Injury and Illness Claims Annual Report 2020.pdf

8.
PUBLIC HEARINGS / DELEGATIONS
 

9.
STAFF PRESENTATIONS
 

10.
DISCUSSION ITEMS
 

10.1
Governance Review Sub-Committee Report 21-002 - February 23, 2021
This item has attachments. 

1.Governance_Report_21-002_-_February_23__2021.pdf
2.Governance_Report_21-002_-_Amended_Appendix_A.pdf

10.2
Corporate Technology and Software Standardization Committee (FSC21021) (City Wide)
This item has attachments. 

1.FCS21021 - Corporate Technology and Software Standardization Committee.pdf
2.FCS21021 - Appendix A FINAL.pdf
3.FCS21021 - Appendix B FINAL.pdf

10.3
Transit Division Radio System Support - Service Agreement (FCS21022) (City Wide)
This item has attachments. 

1.FCS21022 Transit Division Radio System Support - Service Agreement- (FCS21022) (City Wide).pdf

10.4
Authority to Negotiate and Place a Debenture CityHousing Hamilton (CHH) Project - 500 MacNab Street (FCS19068(b)) (City Wide)
This item has attachments. 

1.FCS19068(b) - Authority to Negotiate and Place a Debenture Issue(s) for CHH Project -500 MacNab Street.pdf
2.FCS19068(b) - Appendix A.pdf

10.5
Amendment to the 2019 Development Charges Background Study and Development Charges By-law (FCS21025) (City Wide)
This item has attachments. 

1.FCS21025 Amendment to the DC Background Study and By-law.pdf
2.FCS21025 Appendix A Hamilton DC Update Study.pdf

10.6
Development Charges Stakeholders Sub-Committee Report 21-001 - March 11, 2021
This item has attachments. 

1.DC_Stakeholders_Report_21-002_March_11_2021.pdf

11.
MOTIONS
 

12.
NOTICES OF MOTION
 

13.
GENERAL INFORMATION / OTHER BUSINESS
 

13.1
Amendments to the Outstanding Business List:
 

13.1.a
Items to be Removed:
 

CityHousing Hamilton - Review of Implementation of Renovation and/or Repairs to Parking Lot Project at 395 Mohawk Road East
Added: August 16, 2017 at AF&A - Item 9.2
Completed: March 25, 2021 at AF&A - Item 4.1
OBL Item: F


Process for Addressing Development Charge (DC) Concerns (FCS20007) (City Wide)  Added:  February 20, 2020 at AF&A - Item (f)(ii)
Completed:  March 25, 2021 at AF&A - Item 9.1 (Procedural By-law 21-021)
OBL Item: 20-B


Citizen Committee Report - Committee Against Racism - Transitional Model for the Re-opening of HARRC (CAR-19-01)
Added:  December 5, 2019 at AF&A - Item 9.3
Completed: February 18, 2021 at AF&A - Item 9.1
OBL Item: 19-S

13.1.b
Items Requiring a New Due Date:
 

Municipal Property Tax Billing Software (FCS20006)
OBL Item: 20-A
Current Due Date:  Q1 2021
Proposed New Due Date:  Q1 2022


2020 Property and Liability Insurance Renewal Report (LS20010)
OBL Item: 20-C
Current Due Date:  Q1 2021
Proposed New Due Date:  Q2 2021

14.
PRIVATE AND CONFIDENTIAL 
 

14.1
Standardization of Intergraph Canada Ltd., Hexagon Safety and Infrastructure Division’s Computer Aided Dispatch Software for the Hamilton Fire Department (FCS21018) (City Wide)
 

Pursuant to Section 9.1, Sub-section (k) of the City's Procedural By-law 21-021, and Section 239(2), Sub-section (k) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

15.
ADJOURNMENT
 

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