Audit, Finance and Administration Committee Agenda for February 11, 2013

City of Hamilton

Monday, February 11, 2013

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

Stephanie Paparella

Legislative Coordinator

905-546-2424 ext. 3993

 

 

 

Please note:      All electronic devices to be switched to a non-audible function during

Council and Committee meetings.

 

                     Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca

 

1.     CHANGES TO THE AGENDA

 

6.1       Sunil Angrish, respecting Green Venture's Community Partnership Program Grant Application for Open Streets Hamilton – Request Withdrawn

 

6.2       Pete Wobschall, Director, Green Venture, respecting Green Venture's Community Partnership Program Grant Application for Open Streets Hamilton – Request Withdrawn

 

 

2.     DECLARATIONS OF INTEREST

3. APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1       January 17, 2013

4.     DELEGATION REQUESTS

5. CONSENT ITEMS

5.1       Freedom of Information Quarterly Report (October 1 to December 1, 2012) CL12004(c)) (City Wide)

 

5.2       Monthly Status Report of Tenders and Requests for Proposals for November 10, 2012 to December 31, 2012 (FCS12018(i)) (City Wide)

 

5.3       2013 Property and Liability Insurance Renewal (FCS13008) (City Wide) 

 

5.4       Treasurer's Apportionment of Land Taxes (FCS13001(a)) (Ward 15)

 

5.5       Elimination of the Canadian Penny (FCS13019) (City Wide)

 

5.6       Treasurer’s Apportionment of Land Taxes (FCS13001(b)) (Ward 2)

6.     PUBLIC HEARINGS/DELEGATIONS

6.1       Sunil Angrish, respecting Green Venture's Community Partnership Program Grant Application for Open Streets Hamilton – Request Withdrawn (no copy)

 

6.2       Pete Wobschall, Director, Green Venture, respecting Green Venture's Community Partnership Program Grant Application for Open Streets Hamilton – Request Withdrawn (no copy)

 

7.     PRESENTATIONS

8. DISCUSSION ITEMS

8.1       Green Venture for Open Streets Hamilton (SE-9) (GRA12006(a)) (Tabled at October 4, 2012 AF&A meeting.)

 

8.2       Treasurer’s Write-off of Taxes under Section 354 of the Municipal Act, 2001 (FCS13004(a)) (Ward 3)

 

8.3       Car and Light Truck Automotive Maintenance and Repair Services Request for Proposals Award (PW13007) (City Wide)

 

8.4       Water/Wastewater User Service Fee and Charges Policy (FCS11025(d)) (City Wide)

 

8.5       Grants Sub-Committee Report 13-001, January 22, 2013

9.     MOTIONS

10.   NOTICES OF MOTION

11. GENERAL INFORMATION/OTHER BUSINESS

11.1     Resignation from the Advisory for Immigrants & Refugees

 

            11.2     Various Advisory Committee Minutes:

 

                        (a)        Status of Women Advisory Committee, August 23, 2012

 

            (b)        HamiltonMundialization Committee, October 17, 2012

           

(c)        Immigrant & Refugee Advisory Committee, January 12, 2012

 

(d)       Immigrant & Refugee Advisory Committee, February 9, 2012

 

(e)        Immigrant & Refugee Advisory Committee, March 8, 2012

 

(f)        Immigrant & Refugee Advisory Committee, April 12, 2012

 

(g)        Immigrant & Refugee Advisory Committee, May 10, 2012

 

(h)        Immigrant & Refugee Advisory Committee, June 14, 2012

 

(i)         Immigrant & Refugee Advisory Committee, July 12, 2012

 

(j)         Immigrant & Refugee Advisory Committee, November 8, 2012

 

(k)        Immigrant & Refugee Advisory Committee, December 13, 2012

 

(l)         Aboriginal Advisory Committee, October 4, 2012

 

(m)       Aboriginal Advisory Committee, November 1, 2012

 

(n)        Committee Against Racism, January 24, 2012

 

(o)        Committee Against Racism, February 28, 2012

 

(p)        Committee Against Racism, March 27, 2012

 

(q)        Committee Against Racism, April 24, 2012

 

(r)        Committee Against Racism, May 22, 2012

 

(s)        Committee Against Racism, June 26, 2012

 

(t)        Committee Against Racism, July 24, 2012

 

(u)        CommitteeAgainst Racism, September 25, 2012

 

11.3     Correspondence from the Regional Municipalities of Halton re: Ontario Municipal Board Costs – Provincial Growth Plans (Item “CC” on the outstanding business list.)

 

Recommendation: Be endorsed.

 

 

            11.4     Amendments to the Outstanding Business List:

 

(a)        Outstanding Business List Items to be removed:

 

(i)         Item “M” – Delegation Request: Sunil Angrish (formerly Matthew Sweet), re: Green Venture's Community Partnership Program grant application for Open Streets Hamilton

 

(ii)        Item “N” – Delegation Request: Pete Wobschall, Director, Green Venture, Re: Green Venture's Community Partnership Program grant application for Open Streets

 

(iii)       Item “P” – Green Venture for Open Streets Hamilton (SE-9) (GRA12006(a))

 

(iv)       Item “W” – Water, Wastewater and Stormwater Rate Structure Review – Use Fee & Charges Policy (FCS11025(d)

 

(v)        Item “CC” - Correspondence from the Regional Municipalities of Halton re: Ontario Municipal Board Costs – Provincial Growth Plans

 

 

(b)        Proposed New Due Dates Requiring Approval:

           

(i)         Item “R” – Succession and Management Leadership Development

Current Due Date: February 11, 2013

Proposed New Due Date: April 15, 2013

12.   PRIVATE AND CONFIDENTIAL

13.   ADJOURNMENT