Audit, Finance and Administration Committee Agenda for May 14, 2012
City of Hamilton
Monday, May
14, 2012
9:30 a.m.
Council Chambers
City Hall
71 Main Street West
Hamilton, Ontario
Stephanie Paparella
Legislative Coordinator
905-546-2424 ext. 3993
Please
note: All electronic devices to be switched to a non-audible function
during
Council
and Committee meetings.
Committee Agenda, Live Webcasting  as well as Archived
Meeting
Video  is available on-line at www.hamilton.ca
1.
CHANGES TO THE AGENDA
2.
DECLARATIONS OF INTEREST
- APPROVAL
OF MINUTES OF PREVIOUS MEETING
3.1 April
10, 2012
4.
DELEGATIONS REQUESTS
- CONSENT
ITEMS
5.1 2012
First Quarter Emergency and Non-Competitive Procurements Report (FCS12040)
(City Wide)
5.2 Tax
Appeals under Section 357 and 358 of the Municipal Act (2001) (FCS12007(d))
(City Wide)
5.3 Treasurer's
Apportionment of Land Taxes for Wentworth Standard Condominium Plan 447
(FCS12005(b)) (Ward 12)
5.4 Monthly
Status Report of Tenders and Requests for Proposals for March 10, 2012 to
April 13, 2012 (FCS12018(b)) (City Wide)
5.5(a) Addendums
to Construction Contracts in a One Year Period (FCS12025(a)) (City Wide)
5.5(b) Addendums
to Construction Contracts in a One Year Period (FCS12025) (City Wide) (Tabled
on March 19, 2012)
5.6(a) Quarterly
Status Report on the use of Policy 10 - Emergency Purchasing and Policy 11 -
Negotiations for the 4th Quarter 2011 (FCS11005(d)) (City Wide)
5.6(b) Quarterly
Status Report on the use of Policy 10 - Emergency Purchasing and Policy 11 -
Negotiations for the 4th Quarter 2011 (FCS11005(c)) (City Wide) (Tabled
on March 19, 2012)
5.7 2012
First Quarter Non-Compliance with the Procurement Policy Report (FCS12038)
(City Wide)
6.
PUBLIC HEARINGS/DELEGATIONS
7.
PRESENTATIONS
- DISCUSSION
ITEMS
8.1 Process
of Appointment of Citizens to the Procurement Sub-Committee (FCS12039) (City
Wide)
8.2 Grants
Sub-Committee Report 12-002
9. MOTIONS
9.1 Citizen
Appointments to the Lesbian, Gay, Bisexual, Transgender, Queer Advisory
Committee
10.
NOTICES OF MOTION
- GENERAL
INFORMATION/OTHER BUSINESS
11. Amendments to the Outstanding Business List:
(a) Item “E” - Return to Work Performance Measures
Current Due Date: May 14, 2012
Proposed New Due Date: June 11, 2012
(b) Item “K” - Procurement Policy Stakeholder Consultation
Current Due Date: May 14, 2012
Proposed New Due Date: June 11, 2012
12.
PRIVATE AND CONFIDENTIAL
13.
ADJOURNMENT
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