Audit, Finance and Administration Committee Agenda for November 12, 2012

City of Hamilton

Monday, November 12, 2012

 

9:30 a.m.

 

Council Chambers

City Hall

71 Main Street West

Hamilton, Ontario

 

Stephanie Paparella

Legislative Coordinator

905-546-2424 ext. 3993

 

 

 

Please note:      All electronic devices to be switched to a non-audible function during

Council and Committee meetings.

 

                     Committee Agenda, Live Webcasting  as well as Archived Meeting

Video    is available on-line at www.hamilton.ca

 

1.     CHANGES TO THE AGENDA

(i)      Added as Item 4.2 – a delegation request from Mr. Joe Beattie, Business Manager for the Hamilton-Brantford Building Trades, respecting Item 8.6 – Report FCS12083/HUR12015, Proposed Fair Wage Policy and Fair Wage Schedule (no copy)

 

(ii)     Added as Item 4.3 – a delegation request from Philip Besseling, Besseling Mechanical Inc., respecting Item 8.6 – Report FCS12083/HUR12015, Proposed Fair Wage Policy and Fair Wage Schedule

 

(iii)    Added as Item 4.4 – a delegation request from John Gray, Municipal Solutions, on behalf of the IBEW and UA and their Private Sector Contractor Partners, respecting Item 8.6 – Report FCS12083/HUR12015, Proposed Fair Wage Policy and Fair Wage Schedule

 

 

2.     DECLARATIONS OF INTEREST

3. APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1       October 4, 2012

4.     DELEGATION REQUESTS

4.1       Michele Starr, Deanlee Management Inc., respecting a Request for Development Charge Demolition Credit Extension for the Chedoke Browlands, 849 Scenic Drive, Ancaster (no copy)

5.     CONSENT ITEMS

5.1       Monthly Status Report of Tenders and Requests for Proposals for September 1, 2012 to October 12, 2012 (FCS12018(g)) (City Wide)

 

5.2       2012 Third Quarter Non-compliance with the Procurement Policy Report (FCS12038(b)) (City Wide)

 

5.3       Tax Appeals under Section 357 and 358 of the Municipal Act (2001) (FCS12007(g)) (City Wide)

 

5.4       Treasurer's Apportionment of Land Taxes for Properties in Hamilton and Stoney Creek (FCS12005(f)) (Wards 2, 9 and 11)

 

5.5       KPMG – Final Report – Evaluation of the City of Hamilton Accounts Payable Program (FCS11051(b)) (City Wide)

 

5.6       2012 Third Quarter Emergency and Non-competitive Procurements Report (FCS12040(b)) (City Wide)

 

5.7       Freedom of Information Quarterly Report (July 1 to September 30, 2012) (CL12004(b)) (City Wide)

 

5.8       Aboriginal Advisory Committee Minutes, June 7, 2012

 

5.9       Aboriginal Advisory Committee Minutes, July 5, 2012

 

5.10     Status of Women Committee Minutes, June 28, 2012

6.     PUBLIC HEARINGS/DELEGATIONS

7. PRESENTATIONS

7.1       Succession Management and Leadership Development (HUR12017) (City Wide)

             - presentation

8.     DISCUSSION ITEMS

8.1       Procurement Sub-Committee Report 12-001, October 11, 2012

 

8.2       HMRF/HWRF Pension Administration Committee Report 12-001, October 22, 2012

 

8.3       Governance Review Sub-Committee Report 12-004, October 30, 2012

 

8.4       Alternative Voting Solutions for Municipal Elections (FCS12046) (City Wide)

 

8.5 Records Retention By-law (CL12007) (City Wide)

 

8.6       Proposed Fair Wage Policy and Fair Wage Schedule (FCS12083/HUR12015) (City Wide)

 

8.7       Municipal Services & Property Taxation on Condominium Properties (FCS12020(a)) (City Wide)

 

8.8       Updated Municipal Contribution Agreement – Ontario Lottery & Gaming Corporation (FCS12093) (City Wide)

 

8.9 Legal and Arbitration Fees - Employee and Labour Relations (HUR12016) (City Wide)

9.     MOTIONS

10.   NOTICES OF MOTION

11. GENERAL INFORMATION/OTHER BUSINESS

11.1     Outstanding Business List – Items to be Removed:

 

(i)         Item “J” - KPMG - Evaluation of the City of Hamilton Accounts Payable Program (FCS11051(b))

 

12.   PRIVATE AND CONFIDENTIAL

13.   ADJOURNMENT