City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE REVISED

Meeting #:	20-004
Date:	Thursday, June 18, 2020
Time:	9:30 A.m. - 12:30 P.m.
Location:	Due to the COVID-19 and the Closure of City Hall All electronic meetings can be viewed at: City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas City’s YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

2.

DECLARATIONS OF INTEREST

3.

APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1

February 20, 2020

4.

COMMUNICATIONS

5.

CONSENT ITEMS

5.1

Various Advisory Committee Minutes:

5.1.a

Hamilton Aboriginal Advisory Committee - November 7, 2019

5.1.b

Hamilton Aboriginal Advisory Committee - January 16, 2020

5.1.c

Hamilton Mundialization Committee - January 15, 2020

5.1.d

Lesbian, Gay, Bisexual, Transgender and Queer Advisory Committee - January 21, 2020

5.1.e

Hamilton Status of Women Advisory Committee - September 26, 2019

5.1.f

Hamilton Status of Women Advisory Committee - November 5, 2019

5.1.g

Hamilton Status of Women Advisory Committee - February 27, 2020

5.1.h

Advisory Committee for Immigrants and Refugees - September 12, 2019

5.1.i

Advisory Committee for Immigrants and Refugees - January 9, 2020

5.1.j

Advisory Committee for Immigrants and Refugees - February 13, 2020

5.1.k

Committee Against Racism - November 26, 2019

5.2

2019 Annual Report on Commodity Price Hedging (FCS20050) (City Wide)

5.3

Treasurer's Investment Report 2019 Fiscal Year by Aon (FCS20042) (City Wide)

5.4

Hamilton Future Fund Investment Performance Report - December 31, 2019 (FCS20047) (City Wide)

5.5

Reserve / Revenue Fund Investment Performance Report - December 31, 2019 (FCS20048) (City Wide) 

5.6

Cemetery Trust Accounts Investment Performance Report – December 31, 2019 (FCS20049) (City Wide)

5.7

2018 Audited Financial Statements for City of Hamilton Business Improvement Areas (BIAs) (FCS20051) (City Wide)

5.8

Professional and Consultant Services Roster 2019-2020 (PW20037 / PED20118 / FCS20058) (City Wide) 

6.

WRITTEN DELEGATIONS

6.1

Correspondence from John Stirling, respecting a $14,400.00 Park Dedication Fee for a 1 apartment unit in a commercial building

7.

STAFF PRESENTATIONS

8.

DISCUSSION ITEMS

8.1

2019 City of Hamilton Financial Report and Audited Financial Statements (FCS20052) (City Wide)

8.2

Computer and Technology Acceptable Use Policy (FCS20053) (City Wide)

8.3

Extension of Contract C12-06-18 Professional and Consultant Services Roster 2019-2020 (FCS20054) (City Wide)

8.4

City Auditor Reporting of Serious Matters to Council Policy (AUD20003) (City Wide)

9.

MOTIONS

10.

NOTICES OF MOTION

11.

GENERAL INFORMATION / OTHER BUSINESS

11.1

Amendments to the Outstanding Business List:

11.1.a

Items to be Removed:

2018 United Way Funding Review (Item 13.1)
Added:  February 7, 2019 at AF&A - Item 13.1
Completed: February 20, 2020 AF&A - Item 10.3
OBL Item: M 

Supply of Raw Water to 690 Strathearne Avenue North (FCS18049(b))
Added:  February 7, 2019 at AF&A - Item 10.1
Completed:  March 20, 2020 at GIC - Item 14.5
OBL Item: 19-B

Transit Program Initiative (Added Item 11.3)
Added:  August 15, 2019 at AF&A - Item (g)(i)
Completed:  June 3, 2020 at Council - Item 15.4(b)
OBL Item: 19-L

Everyone Rides Initiative Pilot Project (PW16086)
Added:  September 14, 2016 at Council
Completed:  June 3, 2020 at Council
OBL Item: E

11.1.b

Additional Items to be Removed:

Converting Contractual Positions to Permanent
Added:  March 27, 2019 at GIC - Final Operating Budget Report 19-002
(i)(3)(dd)
Completed:  April 29, 2020 at Council - Item 5.4(f) Appendix A
OBL Item: 19-E

11.1.c

Items Requiring a New Due Date:

10 Year Review of Medical Centre Optical – Bids, Proposals or Quotation
Added:  February 17, 2011 at AF&A - AF&A Report 11-002 Item 13(b)
OBL Item:  A 
Original Due Date:  Early 2020
Proposed Due Date:  Fall 2020

12.

PRIVATE AND CONFIDENTIAL

12.1

Closed Minutes - February 20, 2020 (Distributed under separate cover)

Pursuant to Section 8.1, Sub-sections (b), (e) and (f) of the City's Procedural By-law 18-270, as amended, and Section 239(2), Sub-sections (b), (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

13.

ADJOURNMENT