City of HamiltonAUDIT, FINANCE AND ADMINISTRATION COMMITTEEAGENDAMeeting #:24-015Date:Thursday, September 05, 2024Time: 9:30 A.m. - 12:30 P.m.Location:Council ChambersHamilton City Hall71 Main Street WestTamara Bates, Legislative Coordinator (905) 546-2424 ext. 41021.CEREMONIAL ACTIVITIES 2.APPROVAL OF AGENDA (Added Items, if applicable, will be noted with *)3.DECLARATIONS OF INTEREST 4.APPROVAL OF MINUTES OF PREVIOUS MEETING 4.1July 11, 2024 1.04.1 - 013 - Minutes - July 11 2024.pdf4.2August 21, 2024 (Special - Development Charges Hearing) 1.04.2 - 014 - Minutes (Special DC Hearing) - August 21 2024.pdf5.COMMUNICATIONS 6.DELEGATION REQUESTS 7.DELEGATIONS 8.STAFF PRESENTATIONS 9.CONSENT ITEMS 9.1Annual Employee Absence Report 2023 (HUR24005) (City Wide) 1.09.1 - HUR24005 Annual Employee Absence Report.pdf2.09.1 - HUR24005 - Appendix A.pdf3.09.1 - HUR24005 - Appendix B.pdf4.09.1 - HUR24005 - Appendix C.pdf9.2Community Benefits Charges Reserve Status Report as of December 31, 2023 (FCS24007) (City Wide) 1.09.2 - FCS24007 - 2023 CBC Reserve Status Report.pdf2.09.2 - FCS24007 - Appendix A.pdf9.3Development Charges Reserves Status Report as of December 31, 2023 (FCS24043) (City Wide) 1.09.3 - FCS24043 - Development Charges Reserves Status Report as of December 31 2023.pdf2.09.3 - FCS24043 – Appendix A - 2023.pdf3.09.3 - FCS24043 – Appendix B - 2023.pdf4.09.3 - FCS24043 – Appendix C - 2023.pdf5.09.3 - FCS24043 – Appendix D - 2023.pdf6.09.3 - FCS24043 – Appendix E - 2023.pdf10.DISCUSSION ITEMS 10.1Development Agreement Surety Bonds (FCS21056(b)) (City Wide) (Outstanding Business List Item) 1.10.1 - FCS21056(b) Development Agreement Surety Bonds.pdf2.10.1 - FCS21056(b) Appendix B.pdf11.MOTIONS 11.1Fencing at 42 Mary Street (Ontario Aboriginal Housing Services) (Ward 2) 1.11.1 - Fencing at 42 Mary Street (Ontario Aboriginal Housing Services) (Ward 2).pdf11.2Financial Support for CityHousing Hamilton Capital Projects (Ward 2) 1.11.2 - Financial Support for CityHousing Hamilton Capital Projects (Ward 2).pdf12.NOTICES OF MOTION 13.GENERAL INFORMATION / OTHER BUSINESS 13.1Amendments to the Outstanding Business List 13.1.aItems Requiring a New Due Date 13.1.a.aFeasibility of a Bring Your Own Device Policy Added: March 23, 2023Current Due Date: January 1, 2024New Due Date: March 31, 2025 (Q1 2025)13.1.bItems Considered Complete and to be Removed 13.1.b.aDevelopment Agreement Surety Bonds (FCS21056(a)) (City Wide) (Outstanding Business List Item) - REVISED Added: August 17, 2024Addressed as Item 10.1 on today's agenda13.1.b.b2024 Development Charges Background Study and By-law Update - Open House Feedback (FCS23103(a)) Added March 27, 2024Addressed as Item 6.1 and 6.1(a) on the April 4, 2024 (Special) agenda. 14.PRIVATE AND CONFIDENTIAL 15.ADJOURNMENT No Item Selected This item has no attachments.1.09.1 - HUR24005 Annual Employee Absence Report.pdf2.09.1 - HUR24005 - Appendix A.pdf3.09.1 - HUR24005 - Appendix B.pdf4.09.1 - HUR24005 - Appendix C.pdf1.10.1 - FCS21056(b) Development Agreement Surety Bonds.pdf2.10.1 - FCS21056(b) Appendix B.pdf1.09.2 - FCS24007 - 2023 CBC Reserve Status Report.pdf2.09.2 - FCS24007 - Appendix A.pdf1.04.1 - 013 - Minutes - July 11 2024.pdf1.09.3 - FCS24043 - Development Charges Reserves Status Report as of December 31 2023.pdf2.09.3 - FCS24043 – Appendix A - 2023.pdf3.09.3 - FCS24043 – Appendix B - 2023.pdf4.09.3 - FCS24043 – Appendix C - 2023.pdf5.09.3 - FCS24043 – Appendix D - 2023.pdf6.09.3 - FCS24043 – Appendix E - 2023.pdf1.04.2 - 014 - Minutes (Special DC Hearing) - August 21 2024.pdf1.11.1 - Fencing at 42 Mary Street (Ontario Aboriginal Housing Services) (Ward 2).pdf1.11.2 - Financial Support for CityHousing Hamilton Capital Projects (Ward 2).pdf