City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE REVISED

Meeting #:	20-013
Date:	Thursday, December 10, 2020
Time:	9:30 A.m. - 1:30 P.m.
Location:	Due to the COVID-19 and the Closure of City Hall All electronic meetings can be viewed at: City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas City's YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

APPOINTMENT OF COMMITTEE CHAIR AND VICE-CHAIR FOR 2021

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

November 19, 2020

5.

COMMUNICATIONS

5.1

Correspondence from the Hamilton Waterfront Trust respecting their December 31, 2019 Audited Financial Statements

Recommendation: Be Received.

5.2

Correspondence from Principles Integrity, respecting Recommendations of Governance Review Sub-Committee re Ethical Framework Work Plan

Recommendation: Be received and referred to consideration of Item 10.9 - Governance Review Sub-Committee Report 20-003 - December 2, 2020

6.

DELEGATION REQUESTS

7.

CONSENT ITEMS

7.1

Various Volunteer Advisory Committee Minutes:

7.1.a

Hamilton Mundialization Committee - February 19, 2020

7.1.b

Hamilton Mundialization Committee - October 21, 2020

7.1.c

Hamilton Status of Women Committee - January 23, 2020

7.1.d

Hamilton Aboriginal Advisory Committee - March 5, 2020

7.1.e

Committee Against Racism - September 22, 2020

7.1.f

Hamilton Status of Women Advisory Committee - October 22, 2020

7.1.g

Committee Against Racism - January 28, 2020

7.1.h

Committee Against Racism - February 25, 2020

7.1.i

Committee Against Racism - October 27, 2020

7.1.j

Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ) Advisory Committee - February 18, 2020

7.1.k

Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ) Advisory Committee - September 15, 2020

7.1.l

Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ) Advisory Committee - October 20, 2020

7.2

Criteria for Participation in Assessment Appeals (FCS20063(a)) (City Wide) (Outstanding Business List)

7.3

2020 Third Quarter Request for Tenders and Proposals Report (FCS20033(b)) (City Wide)

7.4

2020 Third Quarter Non-Compliance with the Procurement Policy Report (FCS20035(b)) (City Wide)

7.5

2020 Third Quarter Emergency and Non-competitive Procurements Report (FCS20034(b)) (City Wide) 

7.6

$51,075,000 Serial Debentures Dated November 3, 2020 and Maturing November 3, 2021 to 2035 (FCS20100) (City Wide)

7.7

Standards and Approved Products Committee Report (PW20080) (City Wide)

8.

PUBLIC HEARINGS / DELEGATIONS

9.

PRESENTATIONS

9.1

Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) Advisory Committee Annual Presentation

10.

DISCUSSION ITEMS

10.1

2021 Budget Submissions Volunteer Advisory Committee (HUR20012) (City Wide)

10.2

2021 Budget Submissions Volunteer Advisory Committee (CM20013) (City Wide)

10.3

Parklane Workplace Management System (HUR20013) (City Wide)

10.4

HMRF - HWRF Pension Administration Sub-Committee Report 20-001 - November 24, 2020

10.5

Authority to Negotiate and Place a Debenture Issue(s) for CityHousing Hamilton Corporation(CHH) Projects (FCS19068(a)) (City Wide)

10.6

2021 Grant Advances – City Enrichment Fund (GRA20004) (City Wide)

10.7

9252 Twenty Road West, Mount Hope – Water and Wastewater / Storm Charges Deferred Payment Arrangement (FCS20107) (Ward 11)

10.8

Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) Advisory Committee - Budget Expenditure Request (CM20012) (Outstanding Business List Item)

10.9

Governance Review Sub-Committee Report 20-003 - December 2, 2020

10.10

Hamilton Street Railway Pension Plan Valuation at January 1, 2020 (FCS20066) (City Wide)

11.

MOTIONS

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List:

13.1.a

Items to be Removed:

Criteria for Participation in Assessment Appeals (FCS20063) (City Wide)
Added:  August 13, 2020 at l AF&A Item 5.4
Completed: December 10, 2020 AF&A - Item 7.2
OBL Item: 20-I

Citizen Committee Report - Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) Advisory Committee Budget Expenditure Requests
Added:  November 19, 2020 at AF&A - Item 9.4
Completed: December 10, 2020 AF&A - Item 10.8
OBL Item: 20-L

14.

PRIVATE AND CONFIDENTIAL 

14.1

Commercial Relationship Between the City of Hamilton and Century Group Inc. FCS18100(b) / LS18060(b) (City Wide)

Pursuant to Section 8.1, Sub-section (f) of the City's Procedural By-law 18-270, as amended, and Section 239(2), Sub-section (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

15.

ADJOURNMENT