Audit, Finance and Administration Committee Agenda for February 2, 2011 - Rescheduled to Feb 17/11
City of Hamilton
Wednesday,
February 2, 2011
RESCHEDULED to Thursday, February 17, 2011 - Prior to AF&A
Budget Overview Agenda
9:30 a.m.
Council Chambers
City Hall
71 Main Street West
Hamilton, Ontario
Stephanie Paparella
Legislative Assistant
905-546-2424 ext 3993
Please note: All electronic devices to be switched to a
non-audible function during Council and Committee meetings.
Agenda available on-line at www.hamilton.ca
1.
CHANGES TO THE AGENDA
2.
DECLARATIONS OF INTEREST
- APPROVAL
OF MINUTES OF PREVIOUS MEETING
3.1
January
19, 2011
4. DELEGATIONS REQUESTS
4.1 Delegation
Request, submitted by Keith Beck, KBC Consulting, respecting a Proposal to
Reduce the Fees Paid by the Municipality to the Fund Managers of the City’s
Reserves
5. CONSENT ITEMS
5.1 Reserve/Revenue
Funds and Trust Accounts Statement of Investment Policies and Procedures
Review (FCS11008) (City Wide)
5.2 Delegated
Authority to Award Corporate Contracts (FCS10085(a)) (City Wide)
5.3 Restructured
Master Asset Vehicle (MAV) Notes and Asset Backed Commercial Paper (ABCP)
(FCS11006) (City Wide)
5.4 FMonthly
Status Report of Tenders and Requests for Proposals for September 11, 2010 to
December 31, 2010 (FCS10017(g)) (City Wide)
5.5 Committee
Against Racism Meeting Minutes, dated September 28, 2010
- PUBLIC
HEARINGS/DELEGATIONS
6.1 Sergio De Feo, of De Feo’s Auto
Service, respecting the award of two tenders: Tender C12-05-01, Provision of
Various Heavy Duty Truck and Equipment Services for Fleet Services; and, Tender
C12-06-09, Provision of Various Car and Light Duty Truck Auto Services for
Central Fleet and Transit Services
7. PRESENTATIONS
7.1 Grant
Thornton, Report to the Audit, Finance & Administration Committee
respecting the Initial Communication on Audit Planning, for the year ended
December 31, 2010
8. DISCUSSION ITEMS
8.1 2010
External Audit Plan and Fees (FCS11019) (City Wide)
8.2 Hamilton
Police Services Board – Theft of Gas Drive Offs (PSB10-101) (City Wide)
(Referred by Council on January 12, 2011)
8.3 Audit
Report 2010-09 - Facilities Maintenance and Administrative Controls
(AUD11010) (City Wide)
9. MOTIONS
9.1 Citizen Appointments to the Seniors Advisory Committee
9.2 Citizen
Appointments to the Hamilton Status of Women’s Advisory Committee
9.3 Citizen
Appointments to the Lesbian, Gay, Bisexual, Transgender and Queer Advisory
Committee
9.4
Citizen
Appointments to the Committee Against Racism
10.
NOTICES OF MOTION
11.
GENERAL INFORMATION/OTHER BUSINESS
- PRIVATE
AND CONFIDENTIAL
12.1 Commercial
Relationship between the City of Hamilton and 1389797 Ontario Inc. o/a
Medical Centre Optical (FCS11020/LS11001) (City Wide)
13.
ADJOURNMENT
Audit, Finance and Administration Committee 2011 Budget Agenda
for February 17, 2011
City of Hamilton
BUDGET
Thursday,
February 17, 2011
9:30 a.m.
Council Chambers
City Hall
71 Main Street West
Hamilton, Ontario
Stephanie Paparella
Legislative Assistant
905-546-2424 ext 3993
Please note: All electronic devices to be switched to a
non-audible function during Council and Committee meetings.
Agenda available on-line at www.hamilton.ca
1.
CHANGES TO THE AGENDA
2.
DECLARATIONS OF INTEREST
- APPROVAL
OF MINUTES OF PREVIOUS MEETING
None.
4.
DELEGATIONS REQUESTS
5.
CONSENT ITEMS
6.
PUBLIC HEARINGS/DELEGATIONS
- PRESENTATIONS
7.1 2011
Tax Supported Operating Budget – City Manager (FCS11023(b)) (City Wide)
7.2 2011
Tax Supported Operating Budget – Corporate Services (FCS11023(c)) (City Wide)
7.3 2011
Tax Supported Operating Budget – Other Programs (FCS11023(d)) (City Wide)
8. DISCUSSION ITEMS
8.1 2011
Budget Requests – Volunteer Advisory Committees (FCS11016) (City Wide)
8.2 InformationServices
Contract Savings and Incentives (FCS11024) (CityWide)
9.
MOTIONS
10.
NOTICES OF MOTION
11.
GENERAL INFORMATION/OTHER BUSINESS
12.
PRIVATE AND CONFIDENTIAL
13.
ADJOURNMENT
14.
OUTSTANDING BUSINESS
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