City of Hamilton
AUDIT, FINANCE AND ADMINISTRATION COMMITTEE
AGENDA

Meeting #:	22-009
Date:	Thursday, April 21, 2022
Time:	9:30 A.m. - 12:30 P.m.
Location:	Due to the COVID-19 and the Closure of City Hall (CC) All electronic meetings can be viewed at: City’s Website: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas City's YouTube Channel: https://www.youtube.com/user/InsideCityofHamilton or Cable 14

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

April 7, 2022

5.

COMMUNICATIONS

6.

DELEGATION REQUESTS

7.

CONSENT ITEMS

7.1

50 Charlton Avenue East, Hamilton – Water and Wastewater / Storm Account Debit Adjustment (FCS22023) (Ward 2)

7.2

Various Advisory Committee Minutes:

7.2.a

Immigrant and Refugee Advisory Committee - January 13, 2022

7.2.b

Immigrant and Refugee Advisory Committee Minutes - March 10, 2022

8.

PRESENTATIONS

8.1

Hamilton Waterfront Trust - 2020 Annual Briefing by Werner Plessl, Executive Director

8.2

Tax and Rate Operating Budget Variance Report as at December 31, 2021 – Budget Control Policy Transfers (FCS21070(b)) (City Wide)

8.3

J.L. Grightmire Arena Lessons Learned Audit Report,  Recommendations, and Management Response 

9.

PUBLIC HEARINGS / DELEGATIONS

10.

DISCUSSION ITEMS

10.1

Unbilled Water and Wastewater / Storm Accounts (FCS22029) (City Wide)

10.2

Offsetting Parking Revenue for the City's Business Improvement Areas (PED22074) (Wards 1, 2, 3, 4, 7, 12 and 13)

10.3

Standardization of Microsoft Power Platform Suite of Products for Corporate Information Technology (FCS22036) (City Wide)

10.4

Analysis for Hamilton Waterfront Trust - December 31, 2020 - Audited Financial Statements (FCS22019) (City Wide)

10.5

Request for Sustainability and Financial Viability Audit of Hamilton Waterfront Trust (FCS22038) (City Wide) (Outstanding Business List Item)

10.6

Development Charges Stakeholders Sub-Committee Report 22-002 - April 12, 2022

11.

MOTIONS

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

13.1

Amendments to the Outstanding Business List:

13.1.a

Items Considered Complete and Needing to be Removed:

Correspondence from the Hamilton Waterfront Trust respecting their December 31, 2020 Audited Financial Statements
Added:  November 4, 2021 at AF&A - Item 5.1
Removed:  April 21, 2022 at AF&A - Item 10.4
OBL Item:  21-O

Correspondence from Trent Jarvis, Hamilton Waterfront Trust, respecting an update to the Audit, Finance and Administration Committee in April or May of 2022 
Added:  March 24, 2022 at AF&A - Item 5.2
Removed:  April 21, 2022 at AF&A - Item 10.5
OBL Item:  22-A

13.1.b

Items Requiring a New Due Date:

Review of Procurement Policies as it relates to Hiring Local Trades
Added: January 18, 2017 at GIC
Original Due Date: Q3 2020
Proposed New Due Date: Q1 2023
OBL Item: G

Implementation and Resources Required re: Corporate Goals and Areas of Focus for Climate Mitigation & Adaptation
Added: December 4, 2019 at GIC
Original Due Date: Q4 2021
Proposed New Due Date: Q3 2022
OBL Item: 19-T

Municipal Property Tax Billing Software (FCS20006) (City Wide) (Item 10.2)
Added: February 6, 2020 at AF&A
Original Due Date: Q1 2021
Proposed New Due Date: Q1 2023
OBL Item: 20-A

2020 Property and Liability Insurance Renewal Report (LS20010) (City
Wide)
Added: May 13, 2020 at Council
Original Due Date: Q4 2020
Proposed New Due Date: March 2023
OBL Item: 20-C

14.

PRIVATE AND CONFIDENTIAL 

14.1

April 7, 2022 - CLOSED Minutes

Pursuant to Section 9.1, Sub-section (f) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

15.

ADJOURNMENT