INFORMATION TECHNOLOGY SUB-COMMITTEEAGENDA 821 JUNE 2010 SOUS-COMITÉ DE LA TECHNOLOGIE DE L’INFORMATIONORDRE DU JOUR 8LE 21 JUIN 2010 City of Hamilton AUDIT, FINANCE & ADMINISTRATION COMMITTEE May 12, 2014 9:30 AM Council Chambers Hamilton City Hall 71 Main Street West Hamilton, Ontario Stephanie Paparella Legislative Coordinator (905) 546-2424 ext. 3993 Please note: All electronic devices to be switched to a non-audible function during Council and Committee meetings. Committee Agenda, Live Webcasting as well as Archived Meeting Video is available on-line at www.hamilton.ca 1. CHANGES TO THE AGENDA (Added Items, if applicable, will be noted with **) 2. DECLARATIONS OF INTEREST 3. APPROVAL OF MINUTES OF PREVIOUS MEETING 3.1 April 14, 2014 4. DELEGATION REQUESTS 5. CONSENT ITEMS 5.1 Various Advisory Committee Minutes: a) Aboriginal Advisory Committee Minutes, February 6, 2014 b) Aboriginal Advisory Committee Minutes, February 6, 2014 c) Hamilton Mundialization Committee Minutes, January 15, 2014 d) Hamilton Mundialization Committee Minutes, February 19, 2014 e) LGBTQ Advisory Committee Minutes, February 20, 2014 f) Status of Women Committee, January 23, 2014 5.2 2014 First Quarter Emergency and Non-Competitive Procurements Report (FCS14013) (City Wide) 5.3 Treasurer's Investment Report 2013 Fiscal Year by Aon Hewitt (FCS14027) (City Wide) 5.4 Tax Appeals under Sections 357 and 358 of the Municipal Act (2001) (FCS14016(a)) (City Wide) 6. PUBLIC HEARINGS / DELEGATIONS 7. PRESENTATIONS 7.1 Employee Attendance Report 2013 (HUR14003) (City Wide) 8. DISCUSSION ITEMS 8.1 Enforcement of Businesses Operating Without a Licence (PED13037(b)) (City Wide) 8.2 Reserve Policies Update (FCS14028) (City Wide) 8.3 Capital Projects' Budget Appropriation and Work-in-Progress Transfer Policy (FCS14031) (City Wide) 8.4 Grants Sub-Committee Report 14-002, April 17, 2014 8.5 Audit Report 2013-18 - Corporate Services - Investments (AUD14011) (City Wide) 8.6 Audit Report 2014-01 – Public Works – Fuel Usage (AUD14015) (City Wide) 8.7 Assessment and Funding for Value for Money Audit Program (AUD14012) (City Wide) 8.8 Audit Report 2013-10 – Corporate Services – Information Security and Identity & Access Management Review (AUD14014) (City Wide) (Private & Confidential Appendix "A" to Report AUD14014 will be distributed under separate cover.) 9. MOTIONS 10. NOTICES OF MOTION 11. GENERAL INFORMATION / OTHER BUSINESS 11.1 Amendments to the Outstanding Business List: a) Item "N" - Status of the Implementation and Incorporation of City-Wide Cash Handling Guidelines Current Due Date: May 12, 2014 Proposed New Due Date: June 9, 2014 b) Item "P" - Provision of Information Technology Services to Global Spectrum Current Due Date: April 14, 2014 Proposed New Due Date: June 9, 2014 12. PRIVATE AND CONFIDENTIAL 13. ADJOURNMENT No Item Selected This item has no attachments1.Employee Attendance Report 2013 HUR14003 City W - 7.1 HUR14003 Employee Attendance Report 2013.pdf2.Employee Attendance Report 2013 HUR14003 City W - 7.1 HUR14003 - Appendix A.pdf3.Employee Attendance Report 2013 HUR14003 City W - 7.1 HUR14003 - Appendix B.pdf4.Employee Attendance Report 2013 HUR14003 City W - 7.1 HUR14003 - Appendix C.pdf5.Employee Attendance Report 2013 HUR14003 City W - 7.1 2013 Employee Absence Presentation May 12 2014.pdf1.April 14 2014 - 3.1 Minutes - AFA - April 14 2014.pdf1.Aboriginal Advisory Committee Minutes February 6 - 5.1a Aboriginal Advisory Committee Minutes February 6 2014.pdf1.Aboriginal Advisory Committee Minutes February 6 - 5.1b Aboriginal Advisory Committee Minutes March 6 2014.pdf1.Hamilton Mundialization Committee Minutes January - 5.1c Hamilton Mundialization Committee Minutes January 15 2014.pdf1.Hamilton Mundialization Committee Minutes Februar - 5.1d Hamilton Mundialization Committee Minutes February 19 2014.pdf1.LGBTQ Advisory Committee Minutes February 20 201 - 5.1e LGBTQ Advisory Committee Minutes February 20 2014.pdf1.Status of Women Committee January 23 2014 - 5.1f Status of Women Committee January 23 2014.pdf1.2014 First Quarter Emergency and Non-Competitive P - 5.2 FCS14013 - 2014 First Quarter Emergency and Non-Competitive Procurements Report.pdf2.2014 First Quarter Emergency and Non-Competitive P - 5.2 FCS14013 Appendix A - 2014 First Quarter Emergency and Non-Competitive Procurements.pdf1.Treasurers Investment Report 2013 Fiscal Year by - 5.3 FCS14027 Treasurers Investment Report 2013 Fiscal Year by AON Hewitt City Wide.pdf2.Treasurers Investment Report 2013 Fiscal Year by - 5.3 FCS14027 Appendix A Treasurers Investment Report 2013 Fiscal Year by Aon Hewitt.pdf1.Tax Appeals under Sections 357 and 358 of the Muni - 5.4 FCS14016a Tax Appeals under Section 357 and 358 of the Municipal Act 2001.pdf2.Tax Appeals under Sections 357 and 358 of the Muni - 5.4 FCS14016a - Appendix A.pdf3.Tax Appeals under Sections 357 and 358 of the Muni - 5.4 FCS14016a - Appendix B.pdf1.Enforcement of Businesses Operating Without a Lice - 8.1 PED13037b.pdf1.Reserve Policies Update FCS14028 City Wide - 8.2 FCS14028 Reserve Policies Update.pdf2.Reserve Policies Update FCS14028 City Wide - 8.2 FCS14028 - Appendix A - Administration of Reserves.pdf3.Reserve Policies Update FCS14028 City Wide - 8.2 FCS14028 - Appendix B - Tax Stabilization.pdf4.Reserve Policies Update FCS14028 City Wide - 8.2 FCS14028 - Appendix C - Unallocated Capital Levy Reserve.pdf5.Reserve Policies Update FCS14028 City Wide - 8.2 FCS14028 - Appendix D - Waste Mgmt Recycling Reserve.pdf6.Reserve Policies Update FCS14028 City Wide - 8.2 FCS14028 - Appendix E - Enterprise Reserve.pdf7.Reserve Policies Update FCS14028 City Wide - 8.2 FCS14028 - Appendix F - Tax Stabilization Reserve Analysis.pdf8.Reserve Policies Update FCS14028 City Wide - 8.2 FCS14028 - Appendix G - Unallocated Capital Levy Reserve Analysis.pdf1.Capital Projects Budget Appropriation and Work-in - 8.3 FCS14031 Capital Projects Budget Appropriation and Work-in-Progress Transfer Policy.pdf2.Capital Projects Budget Appropriation and Work-in - 8.3 FCS14031 - Appendix A Appropriation Policy.pdf3.Capital Projects Budget Appropriation and Work-in - 8.3 FCS14031 - Appendix B Monitoring Policy.pdf1.Grants Sub-Committee Report 14-002 April 17 2014 - 8.4 Grants Sub-Committee Report 14-002.pdf2.Grants Sub-Committee Report 14-002 April 17 2014 - 8.4 Grants Sub-Committee Report 14-002 - Appendix A.pdf1.Audit Report 2013-18 - Corporate Services - Invest - 8.5 AUD14011 - Investments.pdf2.Audit Report 2013-18 - Corporate Services - Invest - 8.5 AUD14011 - Appendix A.pdf1.Audit Report 2014-01 Public Works Fuel Usage - 8.6 AUD14015 - Public Works - Fuel Usage.pdf2.Audit Report 2014-01 Public Works Fuel Usage - 8.6 AUD14015 - Appendix A.pdf1.Assessment and Funding for Value for Money Audit P - 8.7 AUD14012 - Assessment and Funding for Value for Money Audit Program.pdf1.Audit Report 2013-10 Corporate Services Inform - 8.8 AUD14014 - Corporate Services - Information Security and Identity Access Management Review.pdf