City of Hamilton
AUDIT, FINANCE AND ADMINISTRATIONCOMMITTEE REVISED

Meeting #:

23-001

Date:

Thursday, January 19, 2023

Time:

9:30 A.m. - 1:00 P.m.

Location:

Council Chambers

Hamilton City Hall

71 Main Street West

Angela McRae, Legislative Coordinator [phone] ext. 5987

---

1.

CEREMONIAL ACTIVITIES

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

December 1, 2022

5.

COMMUNICATIONS

5.1

Correspondence from Khursheed Ahmed, respecting their resignation from the Immigrant and Refugee Advisory Committee

Recommendation: Be received.

6.

DELEGATION REQUESTS

6.1

Angelo Cristofaro, Consilium Public Sector Services Inc., respecting Fairness of procurement process for contract number C5-09-22 - Development of a Multi-Year Plan to Build Safer Communities (For a future meeting)

7.

DELEGATIONS

7.1

Patricia Ford, WCC 128 at 860 Rymal Rd. E., respecting a water service line leak (Approved December 1, 2022)

a.

Staff Supporting Documentation respecting Patricia Ford, WCC 128 at 860 Rymal Rd. E., respecting a water service line leak

8.

PRESENTATIONS / STAFF PRESENTATIONS

8.1

2022 City of Hamilton External Audit Plan (FCS23008) (City Wide)

8.2

Water Meter Program Audit and Water Billing Service Transition Project (AUD23002) (City Wide)

8.3

Hamilton Municipal Cemeteries Trust Funds Audit (AUD23001) (City Wide)

Please refer to Item 14.1 for Confidential Appendix "C" to Report AUD23001.

9.

CONSENT ITEMS

9.1

Committee Against Racism - Minutes - April 26, 2022

10.

DISCUSSION ITEMS

10.1

Utility Billing Transition Project Procurement Plan (FCS21082(d)) (City Wide)

10.2

2023 Budget Submission – Committee Against Racism (CM23003) (City Wide)

10.3

2023 Budget Submission – Advisory Committee for Immigrants and Refugees (CM23006) (City Wide)

10.4

2023 Budget Submission: Mundialization Committee (CM23004) (City Wide)

10.5

2023 Budget Submission Hamilton Women and Gender Equity Committee (CM23002) (City Wide)

10.6

Recording of Advisory Committee Meetings (FCS21054(a))

10.7

Road Maintenance Small Tools and Equipment Inventory Audit and Follow up to Audit Report AUD11006 (AUD21010): Management Update (PW23004) (City Wide)

11.

MOTIONS

11.1

Development Charge Demolition Charge Credit Extension for 708 Rymal Road East, Hamilton, Ontario

Deferred from December 1, 2022

WITHDRAWN

12.

NOTICES OF MOTION

12.1

DelegatedAuthority to Staff relating to Water Service Line Leaks

13.

GENERAL INFORMATION / OTHER BUSINESS

14.

PRIVATE AND CONFIDENTIAL 

14.1

Confidential Appendix C to Hamilton Municipal Cemeteries Trust Funds Audit (AUD23001) (City Wide)

Discussion of Confidential Appendix “C” to Report AUD23001 in Closed Session, would be pursuant to Section 9.3, Sub-section (a) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (a) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to (a) the security of the property of the City or a local board.

Please refer to Item 8.3 for Public Report AUD23001.

15.

ADJOURNMENT