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Audit, Finance and Administration Agenda for December 9,
2013
Print
Agenda
City of Hamilton
Monday,
December 9, 2013
9:30
a.m.
Council
Chambers
City
Hall
71 Main Street West
Hamilton, Ontario
Stephanie
Paparella
Legislative Coordinator
905-546-2424 ext. 3993
Please note: All electronic
devices to be switched to a non-audible function during Council and Committee
meetings.
Committee Agenda, Live
Webcasting as well as Archived Meeting Video is available on-line at www.hamilton.ca
- CHANGES TO THE
AGENDA
- DECLARATIONS
OF INTEREST
- APPROVAL
OF MINUTES OF PREVIOUS MEETING
3.1 October
8, 2013
- DELEGATION
REQUESTS
4.1 Gerry
Campbell, Ironworkers Local 736, respecting a request to have the wages of
the Ironworkers and Rodworkers added to the Wage Schedule of the Fair Wage
Policy (Future Meeting)
4.2 John
O’Toole, respecting a denied Risk Management Claim for Damage to his Vehicle
(Future Meeting)
- CONSENT
ITEMS
5.1 Fair
Wage Policy and Fair Wage Schedule Complaints - 2013 Annual Report (FCS13073)
(City Wide)
5.2 Annual
Tax Arrears Update - As of December 31, 2012 (FCS13067) (City Wide)
5.3 Restructured
Master Asset Vehicle Notes and Asset Backed Commercial Paper Update
(FCS11006(c)) (City Wide)
5.4 2012
Audited Financial Statements for City of Hamilton Business Improvement Areas
(FCS13095) (City Wide)
5.5 LGBTQ Space
Needs Follow Up (FCS11104(f)) (City Wide)
5.6 Monthly
Status Report of Tenders and Requests for Proposals for August 31, 2013 to
October 4, 2013 (FCS13016(h)) (City Wide)
5.7 2013
Third Quarter Non-compliance with the Procurement Policy Report (FCS13015(b))
(City Wide)
5.8 Monthly
Status Report of Tenders and Requests for Proposals for October 5, 2013 to
November 1, 2013 (FCS13016(i)) (City Wide)
5.9 2013
Third Quarter Emergency and Non-competitive Procurements Report (FCS13014(b))
(City Wide)
5.10 Multi-Year
Accessibility Plan Status Update (FCS12102(a)) (City Wide)
5.11 2012
City of Hamilton Municipal Performance Measurement Program (FCS13084) (City Wide)
5.12 CRTC –
Fibre Optic Cable in Rural Areas (City Wide) (FCS13056)
5.13 Freedom
of Information Quarterly Report (July 1 to September 30, 2013) (CL13001(b))
(City Wide)
5.14 Update
on DARTS Review (AUD13041) (City Wide)
5.15 DARTS
Review and the Evaluation of Value for Money Audit Program (AUD13039) (City
Wide)
5.16 Follow
Up of Audit Report 2012-03 – Construction Contracts Review (AUD13035) (City
Wide)
5.17 Various Advisory Committee Minutes
(a) Aboriginal
Advisory Committee, June 6, 2013
(b) Hamilton
Mundialization Committee, June 19, 2013
(c) Status
of Women Committee, June 27, 2013
(d) Status
of Women Committee, September 26, 2013
(e) Committee
Against Racism, September 24, 2013
5.18 Employee
Attendance Performance Measures – Q3 2013 (HUR13013) (City Wide)
5.19 Treasurer’s
Apportionment of Land Taxes (FCS13001(g)) (Ward 15)
5.20 2014
Interim Tax Levy and Temporary Borrowing By-Laws (FCS13087) (City Wide)
5.21 Tax
Appeals under Sections 357 and 358 of the Municipal Act (2001) FCS13027(f)
(City Wide)
- PUBLIC
HEARINGS/ DELEGATIONS
- PRESENTATIONS
- DISCUSSION
ITEMS
8.1 2012
Annual Energy Report on Commodity Price Hedging (FCS13046(a)/PW13034(a))
(City Wide)
8.2 Armoured
Car Services – Authorization to Negotiate (FCS13078) (City Wide)
8.3 Governance
Review Sub-Committee Report 13-002, October 22, 2013
8.4 Status
of Women Committee, Report SWC13-001 – Transfer from Reserve
8.5 HMRF/HWRF
Pension Administration Sub-Committee Report 13-001, November 12, 2013
8.6 Procurement
Sub-Committee Report 13-001, November 25, 2013
8.7 Retention
of Live Streamed Recordings of Council and Standing Committees (FCS13069)
(City Wide)
8.8 2014
Advance Payments to External Boards and Agencies (FCS13099) (City Wide)
8.9 Hamilton
Street Railway Pension Plan Text – Revised and Restated as of January 1, 2009
(FCS13085) (City Wide)
8.10 Hamilton
Street Railway Pension Plan, Pension Benefits Guarantee Fund Exemption
(FCS13086) (City Wide)
8.11 2013
City of Hamilton External Audit Plan (FCS13088) (City Wide)
8.12 2014 Budget
Requests - Volunteer Advisory Committees (FCS13093) (City Wide)
8.13 Rosedale
Tennis Club Loan Request (FCS13100/CS13057) (City Wide)
8.14 Performance
Audit Report 2013-15 - Cheques (Value for Money Audit) (AUD13034) (City Wide)
8.15 Audit
Report 2013-08 – Public Works - Transit Overtime (AUD13037) (City Wide)
8.16 Audit Report
2013-09 – Community & Emergency Services - Hamilton Fire Department –
Overtime (AUD13038) (City Wide)
8.17 2014
Internal Audit Work Plan (AUD13040) (City Wide)
8.18 Provision
of Information Technology Services to Global Spectrum (CM11013(f)) (City
Wide)
8.19 Corporate
Culture, Values & Ethics for City Employees (CM13019) (City Wide)
8.20 Harassment
and Discrimination Prevention Policies (HUR13014) (City Wide)
8.21 Workplace
Violence Prevention Policy (HUR13015) (City Wide)
- MOTIONS
9.1 Tax
Rebates for Eligible Charities and Similar Organizations
- NOTICES OF
MOTION
- GENERAL
INFORMATION/OTHER BUSINESS
(a) Items Requiring Removal from the Outstanding Business
List:
(i) Item “P” – LGBTQ Space Requirements
(Item 5.5 on this agenda)
(ii) Item “Q” – CRTC – Fibre Optic Cable in Rural Areas
(Item 5.12 on this agenda)
(iii) Item “R” – 2012 Annual Energy Report on Commodity
Price Hedging (Item 8.1 on this agenda)
(iv) Item “S” – Inclusion of Hospital
Growth Infrastructure under the Development Charges Act (Addressed at
the October 8, 2013 meeting – FCS13044(a).)
(v) Item “T” – Retention of Live
Streamed Recordings
(Item 8.7 on this agenda)
(vi) Item “AA” – Rosedale Tennis Club
Request for $180,000 Loan (Item 8.13 on this agenda
(b) Items
Requiring Approval of Proposed New Due Dates:
(i) Item “J” – Committee Against Racism – Resource
Centre & Telephone Help Line
Current Due Date: November 25, 2013
Proposed New Due Date: March 24, 2014
(ii) Item “L” – Stop Gap Ramp Initiative
Current Due Date – November 25, 2013
Proposed New Due Date: September 8, 2014
(iii) Item “W” – City-Wide Cash Handling Guidelines
Current Due Date: December 9, 2013
Proposed New Due Date: January 20, 2014
(iv) Item “Y” – Performance Audit
Report 2013-13 – Employer Paid Parking (Value for Money Audit)
Current Due Date: December 9, 2013
Proposed New Due Date: February 24, 2014
11.2 Resignations
from LGBTQ Advisory Committee
(a) David
Gunton
- PRIVATE AND
CONFIDENTIAL
- ADJOURNMENT
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