April 17 2013 General Issues Committee Agenda




City of Hamilton crest

City of Hamilton

Wednesday, April 17, 2013

9:30 a.m.

Council Chambers

City Hall
71 Main Street West
Hamilton, Ontario

Carolyn Biggs
Legislative Coordinator
(905) 546-2424 ext. 2604

Please note: All electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Agenda, Live Webcasting as well as Archived Meeting Video is available on-line at www.hamilton.ca


  1. CHANGES TO THE AGENDA

CHANGES TO THE AGENDA

APRIL 17, 2013

 

ADDED DELEGATION REQUEST

 

(i)         Request from Christopher Cutler, on behalf of The Canadian Peace Initiative – Hamilton Chapter, to present in support of the concept of a Canadian Department of Peace  (Added as Item 4.3)

 

PRESENTATION POSTPONED

 

(ii)        Item 6.1 – Members of the Board of Directors of the Canadian Ballet Youth Ensemble (Item 6.1)

 

ADDED NOTICE OF MOTION

 

(iii)       Resolution Urging the Federal Government to Establish a National Department of Peace(Added Item 10.1)

 

2.     DECLARATIONS OF INTEREST

  1. APPROVAL OF MINUTES OF PREVIOUS MEETING

 

3.1       April 3, 2013

 

3.2       April 4, 2013

4.     DELEGATION REQUESTS

4.1       Delegation Request from Maria Ahmed, McMaster University, respecting on-campus polling stations at McMaster University and Mohawk College

 

4.2       Delegation Request from Joey Coleman respecting the Lobbyist Registry

 

5.     CONSENT ITEMS

5.1       Public Art Master Plan and Program Annual Update (PED13066) (City Wide) (Outstanding Business List)

 

5.2       Main West Esplanade Business Improvement Area (BIA) – Proposed Budget and Schedule of Payment for 2013 (PED13072) (Wards 1 and 2)

 

5.3       Locke Street Business Improvement Area (BIA) – Revised Board of Management (PE11034(b)) (Ward 1)

 

6.     PUBLIC HEARINGS/ DELEGATIONS

6.1       Request from the Members of the Board of Directors of the Canadian Ballet Youth Ensemble in response to Report PED13055 – Canadian Ballet Youth Ensemble – Tivoli Theatre (Item 5.8 of General Issues Committee – March 20, 2013)    (Deferred from April 3, 2013 Committee Meeting)

           PRESENTATION POSTPONED

 

6.2       Commodore Russell Perry, Royal Hamilton Yacht Club, respecting Agreement between the Hamilton Port Authority and the City of Hamilton       (Approved by Committee on October 17, 2012)

                                 - Presentation

 

7.     PRESENTATIONS

7.1         Waterfront and Shoreline Initiative – Update (No Copy)

                 - Presentation

 

7.2       Memorandum of Understanding (MOU) with the Hamilton Port Authority (HPA) regarding Piers 7 and 8 (CM12015(a)) (Ward 2) (Outstanding Business List)

                    - Presentation

 

7.3       HECFI Transition Update (FCS13039) (City Wide)

               - Presentation

 

7.4       Re-Launch of the Citizen Engagement Project regarding City Services (CM13008) (City Wide)    

            -Presentation

 

 

8.     DISCUSSION ITEMS

8.1       Hamilton Downtown Business Improvement Area (BIA) – 2012 Pedestrian Pilot Program and Gore Park Summer Promenade (PED13071) (Ward 2) (Outstanding Business Item)

 

8.2       Capital Projects Status and Closing Report as of December 31, 2012 (FCS12074(b)) (City Wide)

 

8.3       Tax and Rate Operating Budget Variance Report to December 31, 2012 (Unaudited) (FCS13036) (City Wide)

 

8.4       Hamilton Waterfront Trust Update – GST Audit and Operating Losses (FCS12092(a)) (City Wide)

 

8.5       Corporate Service Delivery Review – Selection of Opportunities for Service Improvement (CM11009(c)/FCS11056(c)) (City Wide)

 

8.6       Seniors Advisory Committee – KPMG Options (SAC13004) (City Wide)

 

8.7       Report 13-001 of the Pan Am Stadium Precinct Sub-Committee – March 26, 2013

 

9.     MOTIONS

10.   NOTICES OF MOTION

  1. GENERAL INFORMATION/OTHER BUSINESS

11.1     Outstanding Business List Items

 

(a)        That the revised due dates for the following items on the Outstanding Business List be approved:

 

Item H:      Removal of Fill from Toxic Contaminated Site at Hamilton Airport

Due Date:  April 17, 2013

Revised Due Date:      September 5, 2013

12.   PRIVATE AND CONFIDENTIAL

12.1     Closed Session Minutes – April 3, 2013

 

12.2     Closed Session Minutes – April 4, 2013

 

12.3     Proposed Settlement of OMB Appeals of Development Charges By-laws 09-143/09-144/11-173/11-174/11-175 – Hamilton Halton Homebuilders’ Association and Losani Homes (1998) Ltd. – OMB File No’s. DC090025 and DC11008 (LS13009) (City Wide)

            Pursuant to sub-sections 8.1(e) and (f) of the City of Hamilton Procedural By-law and Section 239(2) of the Municipal Act as the subject matter pertains 8.1(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and 8.1(f) the receive of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

 

12.4     Performance Review – Senior Management Team (No Copy)

            Pursuant to sub-section 8.1(b) of the City of Hamilton Procedural By-law and Section 239(2) of the Municipal Act as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees

            (Deferred from April 3, 2013 GIC Meeting)

 

13.   ADJOURNMENT

  1. OUTSTANDING BUSINESS

 

Issue

Date Action Initiated

Lead Division

Status

Due Date

A.

Agreement – Hamilton Harbour Commissioners

April 29, 2009

(COUNCIL)

City Manager’s Office

(Chris Phillips)

Referral by Council

TBD

B.

North End Traffic Management Study

June 23, 2010

(COW10-008)

Public Works

Transportation

Transferred from Public Works Committee to General Issues Committee

Dec. 4/13

C.

Tripartite Agreement re:  Poverty Reduction

Sept. 29, 2010

(COW10-025)

City Manager’s Office

 

(Chris Murray)

Staff to negotiate tripartite agreement and report back

TBD

D. 

Hamilton Downtown/West Harbourfront Remediation Loan Pilot Program Expan- sion and Continuance

April 13, 2011

(GIC 11-010)

P&ED

Economic Development

Staff to report back in Summer of 2013 on success of the program and its continuance or expansion

Q3 2013

E.

Waterdown Aldershot East-West Transportation Corridor – Noise and Lighting Mitigation

Oct. 11, 2011

(GIC 11-029)

Public Works

Transportation

Submission of Noise Assessment Policy for Roadways and Highways

Q1 2014

F.

HWCDSB Surplus Land at 161 Meadow-lands Blvd.

Oct. 11, 2011

(GIC 11-029)

Corporate Assets & Strategic Planning

Referred back to Parks staff for further negotiations with the School Board

March 20/13

G.

Metrolinx Invest-ment Strategy Consultation and Regional Transportation Funding Options

Oct. 25, 2011

(GIC 11-030)

Corporate Services

Report back with financial impacts and funding strategy pending funding announce-ment commitment by senior levels of government

Special GIC in February 2013

May 1/13

H.

Removal of Fill from toxic con-taminated site at Hamilton Airport

Nov. 30/11

(COUNCIL)

P&ED

Growth Management

Referred to GM of Planning for report to GIC

Apr. 17/13

Sept. 5/13

I.   

Status of Community Cor-rection Centre at 94 York Blvd.

Feb.8/12

(COUNCIL)

City Manager’s Office

Staff to provide update on status of Centre

TBD

J. 

2012 Ontario Municipal Partnership Fund Allocations

Feb. 8/12

(COUNCIL)

 

Staff to report back on actual dollars uploaded by the Province

June 19/13

K. 

DC Policies respecting Intensification

Feb. 8/12

(GIC 12-004)

 

Report back on DC policy options respecting intensification

2014

L.   

HPS Forensic Building

Feb. 22/12

(GIC 12-004)

 

Report back on phase-in of project into 10-year capital budget process

Q4 2012

M.  

City of Hamilton Events Strategy

Nov. 14/07

(E&CS 07-013)

Transferred Mar. 28/12

P&ED

Tourism and Culture

Staff to prepare an Events Strategy for the City

Feb. 20/13

(Info Report)

N.  

Value-for-Money Audits

Apr. 11/12

(GIC 12-002)

Audit Services

(Ann Pekaruk)

Staff to report back on funding options for future years

2013 funding approved Oct. 10/12; subsequent years’ funding TBD

O. 

Ontario Works Caseload Numbers

May 23/12

(GIC12-014)

Community Services & Planning and Econ. Dev.

Staff to report back on disconnect between low employment, high poverty and OW caseload numbers

Q1 2013

P. 

City Manager Remuneration Options

June 13/12 (GIC 12-015)

Human Resources

HR to report back

June 19/13

Q.

Universal School Nutrition Program

June 13/12 (GIC 12-015)

City Manager’s Office

(Paul Johnson)

Report back on City’s role in assisting with a Universal School Nutrition Program

 

R.

Residential Water/ Wastewater Warranty Protection Plan

June 13/12

(GIC 12-015)

Financial Planning & Policy

Staff to report back on results of the RFP

Q1 2013

S.  

Study of a CIP for Creative Industries and Review of City Policies and By-laws

June 27/12

(GIC 12-017)

P&ED

Planning

Tabled at Committee to allow for further discus- sions

Q1 2013

T.  

Redevelopment of the City’s Website

July 12/12

(GIC 12-018)

Corporate Services

Financial Planning & Policy

Staff to report back to GIC prior to the 2013 budget deliberations

June 19/13

U. 

Community Infrastructure Improvement Fund Program Intake

Aug. 16/12

(GIC 12-021)

 

Staff to report back on funding strategy to fund City’s share of approved projects

 

V. 

Memorandum of Understanding between City and HPA

Aug. 16/12

(GIC 12-021)

City Manager’s Office

(Chris Phillips)

Staff to report back following preparation of MOU

Apr. 17/13

W. 

Wards 1, 2 and 3 One-Way to Two-Way Street Study Group

Sept. 6/12

(GIC 12-022)

Public Works

Transportation

Staff to report back on reverse-flow model

2014

X. 

Economic Development Advisory Committee

Sept. 19/12

(GIC 12-025)

P&ED

Economic Development

Report back on establishment of ad hoc Business Development Advisory Cte.

Q1 2014

Y.

Employee Suggestion Program

Oct. 3/12

(GIC 12-028)

City Manager’s Office

(Lisa Zinkewich)

Staff to report back respecting opportunities for employees to be able to participate in performance-improving suggestions

Q3 2013

Z. 

Proposed Use Concept Plan – Auchmar Estates

Oct. 19/12

(GIC 12-029)

P&ED

Tourism and Culture

Staff to report back on operational plan and on Expressions of Interest

Jun. 19/13

AA. 

Advertising along RVHP and LINC

Nov. 14/12

(COUNCIL)

Corporate Assets & Strategic Planning

Staff to explore maximizing revenues and report back

July 8/13

BB. 

Ad Hoc Cte. For Canada’s Sesqui-centennial Celebration

Nov. 28/12

(COUNCIL)

P&ED

Tourism and Culture

Council correspondence referred to GM for report to GIC

June 19/13

CC.

Expansion of CII

Nov. 28/12

(GIC 12-033)

P&ED

Economic Development

Staff to report back on CIPA for Mt. Hope/Hamilton Airport gateway area and Piers 5, 20, 7 and 8

Mount Hope CIPA – May 15/13

Piers 5, 20, 7 and 8 CIPA – Sept. 5/13

DD.

Waterfront and Shoreline

Nov. 28/12

(GIC 12-033)

P&ED

General Manager’s Office

Staff to provide status update during first quarter of 2013

Verbal update provided April 17/13

EE.

Water, Waste-water and Stormwater Rate Structure Review

Dec. 5/12

(GIC 12-035)

 

Staff to report back with recommended rate structure by June, 2013

 

FF. 

Rauoul Wallenberg Commemoration

Dec. 5/12

(GIC 12-035)

 

Referred to Facility Naming Sub-Cte for report back to GIC

 

GG. 

Tourism Gateway Centre

Dec. 5/12

(GIC 12-035)

 

TABLED at the request of Councillor Johnson for further discussions

 

HH.  

Two-way Street Conversions

Dec. 5/12

(GIC 12-024b)

Public Works

Transportation

Staff to report back re:  five-year plan for two-way street conversions

Dec. 4/13

II.   

Joint Municipal Opportunities for Bulk Purchasing

Dec. 7/12

(GIC 12-024b)

 

Staff to report back on joint municipal opportunities for bulk purchases of capital equipment and vehicles

 

JJ.  

Government Relations Strategy

Feb. 13/13

(E&CS 13-002)

 

Special meeting of GIC re:  Council’s strategic priorities for 2013 and 2014

 

KK.        

Review of Wage Increases

Feb. 27/13

(GIC 13-005)

City Manager

(Human Resources)

Referred back to staff for further investigation

 

LL.       

One Third  Expense Allowance for Council

 

 

To be revisited each term of Council

2014

 

 

Issue

Date Action Initiated

Lead Dept/Div

Status

Date Completed

A. 

Privatization of Hamilton Farmers’

February 2, 2012

City Manager

Staff to Report back to General Issues Committee

TBD

B. 

Hamilton Emergency Services

February 10, 2012

City Manager (EMS)

Fire Chief to Report back to General Issues Committee

TBD

C.

Ontario Municipal Partnership Fund – Variances

February 24, 2012

Corporate Services

Staff to Report back to the General Issues Committee respecting administration costs

June 19/13

(See Item J)

 

 

Issue

Date Action Initiated

Lead Dept/Div

Status

Due Date

A.

Realignment of Staffing

April 27, 2011

AF&A 11-003

Corporate Services

Staff to bring report to GIC showing “shifting” of staff between Departments/ Divisions; impact numbers and net numbers

 

B.

Binbrook Reservoir Contamination

April 27, 2011

AF&A 11-003

City Manager

Staff to explore potential environmental implications respecting storm- water runoff into Binbrook Conservation Area and report to GIC

Legal staff to prepare report to provide clarification and report to GIC

 

 

No Item Selected