1.

CHANGES TO THE AGENDA (Added Items, if applicable, will be noted with **)

2.

DECLARATIONS OF INTEREST

3.

APPROVAL OF MINUTES OF PREVIOUS MEETING

3.1

July 12, 2017

4.

DELEGATION REQUESTS

4.1

**  4.1  Sergio Manchia, Urbancore Developments & DCR Holdings Inc., respecting Item 8.3 – Development Charges Demolition Credit, Request for Extension, 440 Victoria Avenue North, Hamilton, Hamilton Central Business (Item 8.3 on today’s agenda - Report FCS17067) (For August 16, 2017 AF&A)

5.

CONSENT ITEMS

5.1

Various Advisory Committee Meeting Minutes:

(a)       Hamilton Mundialization Advisory Committee - Minutes from November 16, 2016 meeting

(b)       Hamilton Mundialization Advisory Committee - Minutes from January 18, 2017 meeting

(c)        Hamilton Mundialization Advisory Committee - Minutes from March 27, 2017 meeting

(d)       Immigrant and Refugee Advisory Committee - Minutes from the September 8, 2016 meeting

(e)       Status of Women Committee - Minutes from November 24, 2016 meeting

(f)        Status of Women Committee - Minutes from the February 23, 2017 meeting

(g)    Status of Women Committee - Minutes from March 23, 2017 meeting

5.2

Professional and Consultant Services Roster 2015-2016 (PW17062/PED17151/FCS17074) (City Wide)

5.3

Follow up to 2017 First Quarter Non-Compliance With the Procurement Policy Report (FCS17012(a)) (City Wide) (Outstanding Business List Item)

5.4

Appointment of External Auditor 2017-2021 (FCS17073) (City Wide)

5.5

Our People Survey Update (HUR15014(b)) (City Wide)

5.6

Hamilton Fire Department Driver Certification Program (DCP) Audit – Summary of Results (AUD17015) (City Wide)

5.7

Whistleblower Information Update for Q2 2017 (AUD17018) (City Wide)

5.8

Follow Up to Audit Report 2014-14 Hamilton Prenatal Nutrition Program (AUD17016) (City Wide)

5.9

Follow Up to Audit Report 2015-04 Public Works - Water Supply Compliance Review (AUD17017) (City Wide)

5.10

2016 Annual Follow Up of Outstanding Audit Recommendations (AUD17020) (City Wide)

5.11

2016 Reserve report (FCS17070) (City Wide)

5.12

Audit Report 2016-08 – Review of the CityHousing Hamilton Parking Lot Project at 395 Mohawk Road East (AUD17021) (City Wide) (Outstanding Business List Item)

5.13

Transit Five Year Historical Overview (PW17070) (City Wide)

6.

PUBLIC HEARINGS / DELEGATIONS

6.1

Zach Douglas, President and CEO of McMaster Innovation Park, respecting the approval of the extension of development charge credits available to McMaster Innovation Park (approved at the July 12, 2017 meeting) (no copy)

7.

PRESENTATIONS

8.

DISCUSSION ITEMS

8.1

Grants Sub-Committee Report 17-004, - August 14, 2017 (to be distributed)

8.2

**  PRESENTATION ADDED:  Management Action Plans For Use of External Consultant's Audit Report Recommendations (CM17015/FCS17075/ PW17063) (City Wide) (Outstanding Business List Item)

8.3

Development Charges Demolition Credit, Request for Extension, 440 Victoria Avenue North, Hamilton, Hamilton Central Business Park (FCS17067) (City Wide) (Outstanding Business List Item)

8.4

Ontario Geospatial Data Exchange Program (FCS17068) (City Wide)

8.5

City-Wide Cash Handling Policy and Guideline Revisions (FCS17072) (City Wide) (Appendix "A" is distributed under separate cover)

Appendix "A" of the above Report is Private and Confidential pursuant to Section 8.1, Sub-section (a) of the City's Procedural By-law 14-300, and Section 239(2), Sub-section (a) of the Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the City.

8.6

Follow Up to Audit Report 2014-09 Corporate Services – Accounts Receivable (AUD17019) (City Wide) (Appendix "B" is distributed under separate cover)

Appendix "B" of the above Report is Private and Confidential pursuant to Section 8.1, Sub-section (a) of the City's Procedural By-law 14-300, and Section 239(2), Sub-section (a) of the Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the City.

9.

MOTIONS

9.1

Removal of Item "C" - New Building Canada Fund" from the Audit, Finance and Administration Outstanding Business List

9.2

Resignation from the Hamilton Status of Women Committee by Alicia Williams

10.

NOTICES OF MOTION

11.

GENERAL INFORMATION / OTHER BUSINESS

11.1

Amendments to the Outstanding Business List

(a

Items requiring new due dates:

Item “E” - Direct and Indirect Financial Incentives to Support the Provision of Affordable Housing

Due Date:  To be determined

Proposed New Due Date: November 6, 2017

Item “F” - Limit Agricultural Use Development

Due Date:  To be determined

Proposed New Due Date: April 9, 2018

Item "R" - Feasibility of Separating Municipal and Education Tax Bills and Mailings

Due Date: To be determined

Proposed New Due Date: December 11, 2017

Item "S" - Review of Procurement Policies as it Relates to Hiring Local Trades

Due Date: To be determined

Proposed New Due Date: Q2 2018

(b

Items to be Removed:

Item "D" - Creation of Tax Stabilization Reserve Account for Social Housing (Addressed at the April 13, 2015 Audit, Finance and Administration meeting - Report RCS14047(b))

Item "H" - Hamilton Pride Festival 2016 (Addressed at the June 15, 2017 General Issues Committee meeting under Report FCS16061)

Item "K" - Review of Implementation of Renovation and/or Repairs to Parking Lot Project at 395 Mohawk Road East (Addressed at the August 16, 2017 Audit, Finance and Administration Committee meeting under Report AUD17021)

Item "L" - DC Deferral Agreement #148 - One Year Extension Request  - 41 Bittern Street (Addressed at the June 12, 2017 Audit, Finance and Administration Committee meeting under Report FCS17062)

Item "N" - Analysis of Overtime (OT) Costs (Addressed at the February 24, 2017 General Issues Committee meeting through a Staff presentation listed as Item 4.2)

Item "O" - Audit Report 2015-13 Continuous Auditing Pilot - Accounts Payable (Addressed at the August 16, 2017 Audit, Finance and Administration meeting as Report CM17015/FCS17075/ PW17063)

Item "P" - External Audit Services - Authorization to Negotiate (Addressed at the August 16, 2017 Audit, Finance and Administration meeting as Report FCS17073)

Item "Q" - Development Charge Credit Request Extension for 440 Victoria Ave. North (Addressed at the August 16, 2017 Audit, Finance and Administration meeting - Report FCS17067)

Item "T" - 2017 First Quarter Non-Compliance with the Procurement Policy Report regarding 'CivicPlan' (Addressed at the August 16, 2017 Audit, Finance and Administration meeting - Report FCS17012(a))

Item "U" - 2017 First Quarter Non-Compliance with the Procurement Policy Report regarding 'The Designers Printing Inc.' (Addressed at the August 16, 2017 Audit, Finance and Administration meeting - Report FCS17012(a))

12.

PRIVATE AND CONFIDENTIAL

12.1

Robert Burwash - Director, Employee Health and Labour Relations, respecting Transit Overtime Variance (to be distributed under separate cover)

Pursuant to Section 8.1, Sub-section (b) of the City's Procedural By-law 14-300, and Section 239(2), Sub-section (b) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including City employees.

13.

ADJOURNMENT