City of Hamilton

AUDIT, FINANCE AND ADMINISTRATION COMMITTEE REVISED

Meeting #:	18-014
Date:	Monday, December 17, 2018
Time:	9:30 A.m. - 1:30 P.m.
Location:	Council Chambers, Hamilton City Hall 71 Main Street West

Angela McRae, Legislative Coordinator [phone] ext. 5987

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1.

APPOINTMENT OF CHAIR AND VICE-CHAIR

2.

APPROVAL OF AGENDA

(Added Items, if applicable, will be noted with *)

3.

DECLARATIONS OF INTEREST

4.

APPROVAL OF MINUTES OF PREVIOUS MEETING

4.1

September 24, 2018

5.

COMMUNICATIONS

6.

DELEGATION REQUESTS

6.1

Les Medeiros, LM Enterprises, respecting the City of Hamilton's Infrastructure Contracts (For a future meeting)

7.

CONSENT ITEMS

7.1

Minutes of Various Advisory Committees:

7.1.a

Committee Against Racism - July 24, 2018

7.1.b

Committee Against Racism - October 23, 2018

7.1.c

Hamilton Mundialization Committee - September 19, 2018

7.1.d

Hamilton Mundialization Committee - October 17, 2018

7.1.e

Hamilton Status of Women Committee - May 24, 2018

7.1.f

Hamilton Status of Women Committee - September 27, 2018

7.1.g

Lesbian, Gay, Bisexual, Transgender and Queer Advisory Committee - October 18, 2018

7.1.h

Lesbian, Gay, Bisexual, Transgender and Queer Advisory Committee - May 17, 2018

7.1.i

Hamilton Aboriginal Advisory Committee - June 7, 2018

7.1.j

Advisory Committee for Immigrants and Refugees - July 12, 2018

7.2

2018 Third Quarter Request for Tenders and Proposals Report (FCS18037(b)) (City Wide)

7.3

2018 Third Quarter Emergency and Non-competitive Procurements Report (FCS18038(b)) (City Wide)

7.4

Third Quarter Non-compliance with the Procurement Policy Report (FCS18039(b)) (City Wide)

7.5

Freedom of Information Quarterly Report (July 1 to September 30) (CL18003(b)) (City Wide)

7.6

2019 Development Charges Background Study Status Update (FCS18099) (City Wide)

7.7

Tax Appeals under Sections 357 and 358 of the Municipal Act, (2001) (FCS18008(c)) (City Wide)

7.8

Treasurer's Apportionment of Land Taxes (FCS18066(b)) (Wards 2, 11, 12 and 15)

8.

PUBLIC HEARINGS / DELEGATIONS

9.

STAFF PRESENTATIONS

10.

DISCUSSION ITEMS

10.1

Procedures for Ward-Specific Funding Initiatives (FCS18014(a)) (City Wide) (Outstanding Business List Item)

10.2

$110,820,000 Serial Debentures Dated October 1, 2018 and Due October 1, 2019 to 2033 (FCS18095) (City Wide)

10.3

Citizen Committee Report - Status of Women Advisory Committee - Transfer from Reserve (SWC18001)

10.4

2019 Budget Submission Volunteer Advisory Committee (HUR18021) (City Wide)

10.5

Councillor Ward Office Budgets and Policy and Guidelines for Eligible Expenses for Elected Officials (FCS18083(a)) (City Wide)

10.6

2019 Advance - City Enrichment Fund (GRA18005) (City Wide)

11.

MOTIONS

11.1

Interview Sub-Committee Appointees to the Audit, Finance & Administration Committee

12.

NOTICES OF MOTION

13.

GENERAL INFORMATION / OTHER BUSINESS

14.

PRIVATE AND CONFIDENTIAL

14.1

Closed Minutes - September 24, 2018

Pursuant to Section 8.1, Sub-sections (e) and (f) of the City's Procedural By-law 18-270, and Section 239(2), Sub-sections (e) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

14.2

Commercial Relationship Between the City of Hamilton and Century Group Inc. (FCS18100 / LS18060) (City Wide)

Pursuant to Section 8.1, Sub-section (f) of the City's Procedural By-law 18-270, and Section 239(2), Sub-section (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to advice that is subject to solicitor/client privileges, including communications necessary for that purpose.

15.

ADJOURNMENT